The Hampton Township School District utilizes Google Apps for Education services for all of its employees and students in grades 6-12.
Graduating Seniors - Class of 2018 computer and Google apps accounts will be suspended on September 1, 2018. Please see below for instructions on transitioning any files or communications you may want to keep.
How to transition your District Google Apps files and email to a personal Google account
District Parent Notification/Information Letter (For Original Implementation of Google Apps at Hampton)
In addition to the information provided in the above parent letter, the following items provide details on the District’s decision to implement Google Apps for Education. A number of Internet Safety, privacy and security information resources which may help answer questions that parents, students and employees have are also included below.
Over the past few years, the District has seen a rise in the number of web-based tools used for teaching and learning, as well as significant use of personal email accounts among students. The benefits of these tools are numerous and their ability to enhance school-to-home communications and the portability of electronic assignments and projects is significant.
- Many of these tools utilize an email address as a unique identifier, or to facilitate communications from the system. Frequently, teachers have found that student personal email addresses provide too much information or are not necessarily appropriate screen names for use in classes. Given that these email accounts come from a multitude of different providers and sources, the District’s spam and web content filters frequently block or deny access to them causing confusion about assignments submitted electronically. These issues also make it difficult for students to transfer work between school and home.
- In some cases, the use of multiple unique email addresses by the same student has caused problems for District systems with a limited enrollment-based license count. In many cases, the District has seen two, three or more student email addresses for a single person in its systems.
- With the implementation of the Hampton Online Academy and growing uses of online learning, District-assigned email addresses are viewed as an added means of ensuring consistent communications with students.
- The District already provides students in grades 6-12 District-assigned computer accounts and network file storage space that they can access from within the schools. While this worked well for in-class work, students increasingly need to use and carry storage media such as flash drives to take technology based assignments and projects home. In many cases, this portable storage gets lost or damaged resulting in a number of issues for students.
- The need for a more flexible means of storing and accessing files electronically was also quickly identified through the High School’s initial pilot of last year’s bring your own device/technology program. In this program students, at the direction of their teacher and in certain designated locations, are allowed to use their own laptops, iPads, iPods, Kindles and other devices to facilitate completion of school assignments and learning tasks. Since the WiFi system that enables this operates as a separate network, students do not have access to their traditional District file storage space from personal devices. The Google Apps storage space works as a common means of accessing work from all locations.
- As part of the evaluation process and needs analysis, these and other factors were discussed between administrators, teachers, parents and school board members that comprise the District’s Technology Council.
- Student accounts and email addresses are through the hamptontalbots.org domain (example: firstname.lastname@example.org), and employee accounts remain under the ht-sd.org domain (example: email@example.com).
Internet Safety (for additional Internet Safety Resources click here)
- The amended Children’s Internet Protection Act now requires schools participating in the Federal e-rate program to provide instruction for students on topics such as cyber bullying, digital citizenship, online safety and related topics. While the District has actively been working to educate parents, students and employees on topics of Internet safety and security for many years, the recently-enacted formal requirements for instruction are more readily implemented when access to the communication tools and systems are provided in a secure and unified way.
- Having access to these tools will help add a level of relevance and enable real world learning activities incorporating the digital citizenship concepts.
- Google Apps for Education has restrictions within its terms of service and privacy agreement that are not found in the basic personal use Google account terms. This is to help ensure the confidentiality of student information in the system and compliance with the federal Family Educational Rights and Privacy Act (FERPA).
- To help ensure student privacy, email addresses and login usernames generated by the District do not contain any readily identifiable names, yet they are designed so that teachers and those in the District working with students can identify them.
- Within the system, gmail for students in grades 6-8 is restricted by grade level to sending and receiving through the ht-sd.org, hamptontalbots.org, and certain third party systems used by the District. Other outside communication options will be evaluated on a case-by-case basis for possible inclusion in the allowed send/receive list.
- For students in grades 9-12, email communications with those outside the organization are allowed, but should be limited to educational activities and purposes (for example the Naviance college and career system, turnitin.com paper submissions, wikispace communications, college inquiries and other related educational activities).
- For file and document sharing, the default setting is that all documents are private for employees and students. Sharing outside the ht-sd.org and hamptontalbots.org domains is allowed in order to facilitate the many communications employees and students have with other district systems, schools, online learning tools and International collaborations.
- Should the need arise, communications within the system can be reviewed by administrators, accounts can be suspended and other user management features not found in personal Google accounts can be carried out with this system.
If you have questions or concerns about the District's use of Google Apps for Education, please contact Dr. McKaveney, District Technology Director, or the school building principals.